Dear Luskin Faculty and Staff,

Financial Services would like to take a moment to update the Luskin community on the LSPA School-wide policy regarding travel and entertainment reimbursements.

Please review the following:

1. All receipts are required to be submitted for all reimbursement requests.
2. A Missing Receipt Affidavit shall be completed for any missing/ lost receipts.
3. Reimbursement of Meals and IE is based on actual amounts incurred.
4. All Itemized Meal receipts shall be submitted with the expense report.
5. The Meal and IE maximum per day reimbursement cap is currently $92.
6. The Meal and IE cap shall not be treated as a per diem.
7. For Entertainment meals, please adhere to the stated per person meal cap limits.

It is important to note that the department has always been responsible for ensuring that traveler expenses comply with university and funding agency regulations. The Luskin School requires that all travelers submit itemized receipts for expenses claimed – both Domestic and Foreign – to ensure accuracy of reimbursements, verify legitimacy of expenses, comply with audit/tax regulations and changing travel policies, and to uphold financial transparency, consistency, and fairness.

If you have any questions, please contact me, your fund manager, or our Procurement Lead Kelley Takeshita (ktakeshita@luskin.ucla.edu).