How to Hire

  • Effective March 12, 2025, the UCLA APB instituted a review process of all hires (Student series through Full Professor), appointment extensions and appointment type changes before a department can proceed with the required processing; this process will add 1-2 weeks to your request. For more information, please reach out to your assigned Human Resources Analyst.
  • For all Staff appointments (Limited, Contract and Career), UCLA has transitioned from PeopleAdmin to the dual platform of JDXpert and iCIMS to handle all aspects of recruitment from job description creation to offer letter submission.  Please review the following PowerPoint presentation for more information.

Coming Soon, please contact Jesse Delgado for any questions

  • Assistant Professor
  • Associate Professor
  • Full Professor
  • Adjunct Assistant Professor
  • Adjunct Associate Professor
  • Adjunct Professor
  • Academic Coordinator
  • Academic Administrator
  • Lecturer
  • Postdoctoral Fellow
  1. Check with fund manager regarding funding
  2. PI talk to candidate
  3. Administrator submit GSR Appointment Form
  4. HR submits hire to APB for review
  5. HR sends candidate with letter, signed by HR (DocuSign)
  6. Candidate accepts and sends back signed letter HR (DocuSign)
  7. HR contacts candidate to start the hiring process.
  1. Supervisor checks with fund managers and/or supervisors regarding funding
  2. HR will find an existing job description in JDXpert or create one to send to Compensation for review and approval
  3. HR will submit the hire request to APB for review
  4. Once APB approves hire request, HR posts job in iCIMS, minimum is 2 weeks
  5. Applicants apply online
  6. Interviews are conducted with selected applicants
  7. The final candidate is selected, the hiring department submits Form A to HR (Second attachment—Angela, could you link it to this please?)
  8. HR sends Offer letter via iCIMS
  9. Posting is closed out in iCIMS, HR initiates automated email to rejected applicants
  10. Applicant accepts and sends the signed letter to HR via iCIMS
  11. Hiring Manager/Supervisor sends the Staff Appointment, Onboarding forms (Incomplete at this point, will be missing UID# and BOL logon info)
  12. HR contacts candidate to start the hiring process
  1. Supervisor checks with fund managers and/or supervisors regarding funding
  2. Supervisor/manager sends Student Appointment Form to HR
  3. HR will submit the hire request to APB for review
  4. Once APB approves hire request, HR contacts candidate to start the hiring process