Departmental Response Times: Each director with their staff will determine a general response time for email, voice mail, and written correspondence.
Correspondence in general is desired to have a response within 48 hours unless otherwise designated by the message.
PROPOSAL DEADLINE: MINIMUM OF SEVEN (7) BUSINESS DAYS BEFORE DEADLINE
Our office is here to assist faculty and staff with all aspects related to contract and grant administration including monthly reports on the financial health of your accounts. Our skilled team of fund managers serve as your liaison to the Office of Contract & Grant Administration (OCGA) as well as the Office of Intellectual Property & Industry Sponsored Research (TDG-ISR). We are here to answer questions, provide guidance, and suggest the most efficient ways to approach the many policies and forms involved in research administration. Please see the link below for a faculty listing and their corresponding fund manager. If you do not yet have an assigned fund manager, please contact David Jaquez for assistance.
Each faculty member is assigned a fund manager who will serve as a liaison between campus administrations.
Fund Manager Faculty Unit Assignments
David Jaquez
Director, Research Administration
(310) 206-6013
djaquez@luskin.ucla.edu
Birgitte Hunt
Senior Fund Manager
(310) 794-5152
bhunt@luskin.ucla.edu
Kristina Villarico
Senior Fund Manager
(310) 825-9396
villarico@luskin.ucla.edu
Marsha Blum
Assistant Director of Research Administration
(310) 206-6007
blum@luskin.ucla.edu
David Islas
Senior Fund Manager
(310) 206-4331
dislas@luskin.ucla.edu
Troy Garretty
Senior Fund Manager
(310) 206-6013
tgarretty@luskin.ucla.edu
Arvin Chua
Senior Fund Manager
(310) 794-8916
arvin@luskin.ucla.edu
Wahid Ishrar
Fund Manager
(424) 259-5846
wishrar@luskin.ucla.edu
Christine Park
Senior Fund Manager
(310) 206-2406
cpark@luskin.ucla.edu
The proposal submission process should be a joint effort between you and your fund manager. Please notify us with your intent to submit an application as soon as possible. The sooner the better as we often have several applications due on the same day. Your fund manager can initiate the administrative tasks and the budget preparation while you focus on the research plan. By collaborating with us early on, we can save valuable time and avoid submission delays. Please be reminded that Financial Services does not have signing authority to submit applications.
Timeline for Proposal Submissions
Deadlines: All finalized proposal attachments are due to fund managers no later than 7 business days prior to the sponsor’s deadline.
Proposal Preparation
Building Your Budget
Please consult with your fund manager regarding budget preparation.
Subaward Information & Forms
Forms needed during proposal preparation for each subaward, subcontract, and/or subrecipient:
Conflict of Interest in Research
UCLA must review significant financial interests to determine if they are related to the proposed research, and if so, whether they constitute financial conflicts of interest. To facilitate compliance with these regulations, UCLA has developed an electronic Disclosure Gateway system (eDGE) that will be used for submission of required disclosures.
The post-award administration is a shared responsibility among the Office of Contract and Grant Administration, Extramural Fund Management, the Principal Investigator (PI), and Financial Services. The process shares responsibility for award management and ensures that, as a grant recipient, UCLA is a responsible steward of the sponsor’s resources.
For questions on the intranet, please email: webmaster@luskin.ucla.edu